Summary: Every trainee's profile has a section for their state's Working with Children Check (WWCC) or equivalent. This article explains each field, what an exemption means, and what the View field shows. The fields work the same way in every state; the check's name and the exemption wording change, so find your state below.
The WWCC section on a trainee's profile
Open a trainee's profile from Trainees > Trainee List. The WWCC section is headed with your state's check, for example VIC Working with Children Check. It shows:
Works with children: whether the person works with children at your church, or holds an exemption (see below).
Legal name: the name on their check. This needs to match the check exactly for it to verify.
Id: their check or registration number.
Expires: the expiry date of their check.
Status: the result of the most recent verification, with the date it was last verified.
View: a link to the verification result, when there is one (see below).
Changing the details
Click Update beside the WWCC section. You can change:
Does this person work with children at [your church]? Choose Yes, No, or your state's exemption option.
Legal firstname, middlename and lastname
ID and Expiry date
Status: Pending, Cleared, Not Found, Failed or Expired.
The same Yes / No / Exemption choice also appears as Works with children in the trainee's Declarations, and in your trainee data.
What "exemption" means
Some people work with children but don't need a WWCC, because the law in your state exempts them. Choosing the exemption option records that the person works with children but holds an exemption instead of a regular check. What counts as an exemption depends on your state; see the state details below.
If you'd rather exempt people still had a police check, you can send them an invitation to complete a Police Check.
Tip: people sometimes choose the exemption option by mistake. If someone has a regular check, change the option to Yes and save.
What the View field shows
When Safe Ministry Check verifies a check automatically, View becomes a link to the verification result, so you can see the outcome for yourself.
If your church doesn't use automated verification, View shows a message such as "No VIC Working with Children Check verification result page recorded". That's expected and doesn't mean anything is wrong with the person's check.
Your church's WWCC settings
Go to Settings > Organisation Settings > Screening Options, then find the section for your state's check (for example, VIC Working with Children Check Screening).
Who needs to provide details?
Anyone working with children must supply their check number
Everyone must supply their check number
Don't require check details
Verification Method
Organisation-managed manual checks: your administrators verify each check and record its status.
Automated verification: Safe Ministry Check verifies each check and records the result, which you can open from View. The wording differs by state; see below.
Don't include people's status in screening: WWCC status isn't part of whether someone is cleared.
State and territory details
NSW
Check: NSW Working with Children Check
Exemption option: there are no WWCC exemption cards/numbers in NSW.
Automated verification: "via WWCC Login (NSW only)". Your church needs its own NSW validation login, saved in Organisation Settings.
VIC
Check: VIC Working with Children Check
Exemption option: works with children but has a VIT card. This is for registered teachers with a Victorian Institute of Teaching card. Enter their VIT card number in the ID field.
Automated verification: available.
QLD
Check: QLD Blue Card Working with Children Check
Exemption option: works with children but has a QLD Blue Card exemption card. Exemption cards aren't regular Blue Cards; they're usually held by people such as teachers.
Automated verification: available, though it may need some extra manual steps if you opt to record that they have been linked in your Blue Card portal.
SA
Check: SA Working with Children Check
Exemption option: works with children but holds an SA Working with Children Check exemption.
Automated verification: unfortunately we are unable to automatically verify WWCC in SA.
WA
Check: WA Working with Children Check
Exemption option: works with children, but only in activities their own child ordinarily takes part in. This is for parents volunteering in their child's activities.
Automated verification: available.
TAS
Check: TAS Working with Vulnerable People Registration
Exemption option: works with children but holds a Working with Vulnerable People Registration exemption.
Automated verification: available.
ACT
Check: ACT Working with Vulnerable People Registration
Exemption option: works with children but holds a Working with Vulnerable People Registration exemption.
Automated verification: unfortunately we are unable to automatically verify WWCC in the ACT.
NT
Check: NT Working with Children Clearance
Exemption option: works with children but holds an NT Working with Children Clearance exemption.
Automated verification: unfortunately we are unable to automatically verify WWCC in the NT.
If a check isn't verifying, see Troubleshooting: WWCC validation issues.