Summary: Safe Ministry Check administrators manage your church's training and screening and have access to sensitive personal information. Choose people who are trusted, discreet and impartial, and who can keep records current and support trainees.
What to look for in an administrator
Trusted and above reproach: they'll handle sensitive data and need sound, unbiased judgment.
Discreet: they maintain confidentiality at all times.
Impartial: they treat everyone fairly, without favouritism, especially on compliance and safeguarding matters.
Key responsibilities
Compliance management: make sure every trainee can access their required training and screening, manage trainee profiles, and keep records up to date.
First point of contact: answer trainees' questions and guide them through training and screening.
Follow-up: follow up trainees who need to update information or take action, such as renewing their training.
Support: help everyone, from leaders to volunteers, understand their safeguarding responsibilities.
Record keeping: keep detailed records of training and incidents for transparency and accountability.
Building a culture of safety: promote safe ministry principles across all areas of church life.
Tip: The weekly check-in is a simple routine to help administrators stay on top of these responsibilities in about an hour a week.